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Sync Outlook 2007 (or 2003) with Google Calendar

Posted on : 08-01-2008 | By : Andy | In : tech

Tags: , , , ,

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Last step: synchronize Outlook 2007 and Google Calendar. This is the easy part:

  1. Download Calgoo Connect.
  2. Install it.
  3. Follow these directions.

You’re done! How easy was that?!

This post is the last in a series on How to sync iCal, Google Calendar, and Outlook 2007.

Sync multiple iCal 2.0.5 calendars with Google Calendar

Posted on : 08-01-2008 | By : Andy | In : tech

Tags: , , , , ,

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Update:After much time and effort with this writeup, it appears that Calgoo can do all this much more simply. If you like easy, follow these steps:

Further Update: Calgoo Connect is no longer free and easy.

  1. Download Calgoo Connect.
  2. Install it.
  3. Follow these directions.

If you’d rather do it the fun or less intrusive way, follow these directions:

  1. Download GCALDaemon and save it where you normally save downloads. Just visit This page and click the link that say “UNIX/Linux/AIX/Mac OS X compatible ZIP archive”. It’s under the “Linux compatible” section, but you don’t need Linux, because the OS X Terminal is compatible. Don’t open it or unzip it, just save the file.
  2. Hit Apple-Space Bar to open Spotlight (Or just click the Magnifying glass on your menu bar), and type in “Terminal.” Click the result that looks like a black screen and says “Terminal”. Don’t freak out when it opens up with a boring little cursor.
  3. Make sure you have Java 1.5 or higher installed. Just type in:
    java -version
    and hit enter, and it will tell you what version you have. If it’s lower than 1.5, go to java.sun.com and install the latest version.
  4. Type in the following command, and hit enter:
    cd /usr/local/sbin
  5. Type in:
    sudo unzip
    (add a space at the end, do NOT hit enter)
  6. Drag and drop your newly-downloaded file onto Terminal. This pastes in the correct pathname. Hit enter.
  7. Now type in each of these commands, and hit enter after each one:
    sudo chgrp -R admin /usr/local/sbin/GCALDaemon
    sudo chmod -R g+w /usr/local/sbin/GCALDaemon
    sudo chmod 755 /usr/local/sbin/GCALDaemon/bin/*.sh
  8. Leave Terminal open

Sweet! Now that GCALDaemon is installed, we can set it up to do a two-way synchronize between iCal and Google Calendar.

  1. In Terminal, type this in and hit enter to run the setup program: /usr/local/sbin/GCALDaemon/bin/config-editor.sh
  2. Select the “File synchronizer” on the left, and click the “Google Accounts” buttom (screenshot)
  3. Click the “New Account” button, enter your Gmail address and your password (twice), click “Verify”, and hit “OK”
  4. Click the “New” button (Left of the “Google Accounts” button you just pushed)
  5. Select your Google account, your Google Calendar (You may have to hit “refresh” to see them all), and your iCal file. Hit OK, and repeat for as many calendars as you have.

Almost done! All we have to do is make this program run whenever you’re on your computer.

  1. Download Lingon here and unzip it into your “Applications” or “Applications/Utilities” folder.
  2. Double-click on it to run it
  3. Follow the five easy steps here. IMPORTANT: when it asks for the path in step 4, enter this:
    /usr/local/sbin/GCALDaemon/bin/standalone-start.sh

That’s it, you’re done! Now your Google Calendar will always be synced with your iCal! If you change one, the other will change automagically! Now, go ahead and set up Outlook 2007 to sync with Google Calendar as well–it’s much easier.

Using Multiple Calendars in Outlook 2007

Posted on : 08-01-2008 | By : Andy | In : tech

Tags: ,

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Imagine that you use Outlook at work to maintain your work schedule, and Google Calendar at home to keep track of your personal life, and you want to keep the two schedules together, but separate. You want to be able to share your Work schedule with work people, your home schedule with your wife, and nary the two shall meet.

The solution? Multiple calendars.

In Outlook 2007, you’ll be able to see these events side-by-side, but if you want to share just one of those calendars to your Boss, it will show only the events in that calendar to those who view it. (This also has the added benefit of showing you at a glance that you work too much!)

I personally maintain 5 calendars: Personal, Work, Class (I’m a full-time student), Church, and Birthday/Anniversaries. Makes it easy to keep my life nice and organized.

Here’s how you do it with Outlook 2007:

  1. Open Outlook, and click on your calendar. (duh!)
  2. Click the little arrow next to the “New” button just under your Tool Bar, and select “Calendar…” (screenshot)
  3. Give it a name and hit OK.
  4. Repeat as many times as you like
  5. If in the past you’ve been categorizing by Color, you can now easily move items from your current Calendar to your new Calendars.
    1. Make sure your original calendar is selected (It’s called “Calendar”)
    2. Type a common letter (such as “a”) in the “Search Calendar” Box
    3. Click the “Categories” header to sort by Category
    4. Select all the items in a Category and drag-and-drop them into the appropriate new Calendar on the left. (If you don’t see them listed, Click the “My Calendars” heading under “All Calendar Items”
  6. Finally, to overlay your calendars and view all events together, check the box next to each calendar, and use the little left-pointing arrow next to the Calendar name on each tab (screenshot).

P.S. This is also possible to do in Outlook 2003, I believe. I will post instructions when I have the chance.

Now that you’ve done this, you can go read how to do the same thing with Google Calendar and iCal, and then you can read sync multiple iCal, Google, and Outlook Calendars to keep them all automagically synced together!

Using Multiple Calendars in iCal

Posted on : 08-01-2008 | By : Andy | In : tech

Tags: , ,

0

Imagine that you use Outlook at work to maintain your work schedule, and iCal at home to keep track of your personal life, and you want to keep the two schedules together, but separate. You want to be able to share your Work schedule with work people, your home schedule with your wife, and nary the two shall meet.

The solution? Multiple calendars.

In your iCal, you’ll be able to see these events side-by-side, but if you want to share just one of those calendars over the internet, it will show only the events in that calendar to those who view it. (This also has the added benefit of showing you at a glance that you work too much!)

I personally maintain 5 calendars: Personal, Work, Class (I’m a full-time student), Church, and Birthday/Anniversaries. Makes it easy to keep my life nice and organized.

Here’s how you do it with iCal:

  1. Open iCal. (duh!)
  2. On the left-hand side, you’ll see a spot for calendars. Right-click in the blank space (Hold the Ctrl key and click, or click and hold) and select “New Calendar” (screenshot)
  3. Give it a name.
  4. Repeat as many times as you like

Now that you’ve done this, you can go read how to do the same thing with Google Calendar and Outlook 2007, and then you can read sync multiple iCal, Google, and Outlook Calendars to keep them all automagically synced together!

Using multiple calendars in Google Calendar

Posted on : 08-01-2008 | By : Andy | In : tech

Tags: ,

0

Imagine that you use Outlook at work to maintain your work schedule, and Google calendar at home to keep track of your personal life, and you want to keep the two schedules together, but separate. You want to be able to share your Work schedule with work people, your home schedule with your wife, and nary the two shall meet.

The solution? Multiple calendars.

In your master Google Calendar, you’ll be able to see these events side-by-side, but if you want to share one of those calendars with select people, it will show only the events in that calendar to those people. (This also has the added benefit of showing you at a glance that you work too much!)

I personally maintain 5 calendars: Personal, Work, Class (I’m a full-time student), Church, and Birthday/Anniversaries. Makes it easy to keep my life nice and organized.

Here’s how you do it with Google Calendar:

  1. Log in to Google calendar. (duh!)
  2. Click on the Settings link in the upper-right-hand-corner, next to your email address (screenshot)
  3. Select the “Calendars” tab, and click the “Create new calendar” button (screenshot)
  4. Give it a name (required), Description (optional), and Location (Optional). Make sure you select the right time zone, and hit the big “Create Calendar” button
  5. Repeat as many times as you like

Now that you’ve done this, you can go read how to do the same thing with iCal and Outlook 2007, and then you can sync multiple iCal, Google, and Outlook Calendars.

Two-way sync Outlook 2007, Google Calendar, and iCal (Tiger)

Posted on : 08-01-2008 | By : Andy | In : tech, work

Tags: , , , ,

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This week my frustrations with the fact that I have two calendars going on non-compatible platforms finally came to an end. The task? I wanted to sync my iCal calendar on OS X Tiger (10.4) with my Outlook 2007 calendar on Windows Vista. Even more importantly, it had to be a two-way sync, with changes to either calendar being reflected on the other. Furthermore, I wanted to be able to sync multiple calendars, not just one. As a bonus, this would all be accessible on the web.

Now, this wouldn’t be too hard if I wanted to spend cold, hard cash on commercial software (or even worse, subscription-based software), but I wanted to do it all for free. I tried to do this last spring, and failed miserably. Thankfully, things have changed now, much thanks to the free availability of Google Calendar with multiple calendar support, and the recent free offering of Calgoo. Here’s the full tutorial, then:

First, set up equivalent calendars in all three locations.

(Google Calendar, iCal (version 2.0.5 on OS X Tiger), Outlook 2007)

  1. Set up multiple calendars in Google Calendar
  2. Set up multiple calendars in iCal 2.0.5
  3. Set up multiple calendars in Outlook 2007

Then, tie them all together.

(Using GCALDaemon, Lingon, and Calgoo Connect)

  1. Sync multiple iCal 2.0.5 calendars with Google Calendar
  2. Sync multiple Outlook 2007 calendars with Google Calendar

That’s it! You’re done! Sure was easy, wasn’t it? As you can see, all changes everywhere are synchronized through Google Calendar nearly instantaneously: now you can keep all your Outlook, iCal, and Google Calendars in sync for free.