Posted on : 08-01-2008 | By : Andy | In : tech
Tags: multiple calendars, outlook 2007
Imagine that you use Outlook at work to maintain your work schedule, and Google Calendar at home to keep track of your personal life, and you want to keep the two schedules together, but separate. You want to be able to share your Work schedule with work people, your home schedule with your wife, and nary the two shall meet.
The solution? Multiple calendars.
In Outlook 2007, you’ll be able to see these events side-by-side, but if you want to share just one of those calendars to your Boss, it will show only the events in that calendar to those who view it. (This also has the added benefit of showing you at a glance that you work too much!)
I personally maintain 5 calendars: Personal, Work, Class (I’m a full-time student), Church, and Birthday/Anniversaries. Makes it easy to keep my life nice and organized.
Here’s how you do it with Outlook 2007:
- Open Outlook, and click on your calendar. (duh!)
- Click the little arrow next to the “New” button just under your Tool Bar, and select “Calendar…” (screenshot)
- Give it a name and hit OK.
- Repeat as many times as you like
- If in the past you’ve been categorizing by Color, you can now easily move items from your current Calendar to your new Calendars.
- Make sure your original calendar is selected (It’s called “Calendar”)
- Type a common letter (such as “a”) in the “Search Calendar” Box
- Click the “Categories” header to sort by Category
- Select all the items in a Category and drag-and-drop them into the appropriate new Calendar on the left. (If you don’t see them listed, Click the “My Calendars” heading under “All Calendar Items”
- Finally, to overlay your calendars and view all events together, check the box next to each calendar, and use the little left-pointing arrow next to the Calendar name on each tab (screenshot).
P.S. This is also possible to do in Outlook 2003, I believe. I will post instructions when I have the chance.
Now that you’ve done this, you can go read how to do the same thing with Google Calendar and iCal, and then you can read sync multiple iCal, Google, and Outlook Calendars to keep them all automagically synced together!